Best Resource Management Software (2026): Top 10 Compared

Float is a resource scheduling and capacity planning product that its pricing page says is used by more than 4,500 professional services teams. The schedule shows each person's availability, role and time off, and work can be booked in hours or as a percentage of capacity. Departments, skills, tags, custom working hours and global holiday calendars shape the capacity each person offers.

The Starter plan covers resource scheduling, capacity and time-off management, project scoping and role suggestions, with API and integration access. Pro adds time tracking with prefilled timesheets, AI-generated people experience profiles, client rate cards in multiple currencies, project cost estimates, budget burn and margin tracking, and a project finance dashboard. Enterprise adds onboarding, integration consulting, service level agreements and account management.

Float positions itself as the delivery layer alongside a firm's CRM, project and finance tools. It integrates with Google and Outlook calendars, Slack and Zapier, and has published an MCP server for AI assistants.

Resource Guru is a resource scheduling tool whose pricing page states that more than 60,000 people in over 100 countries are scheduled in it. It is organised around a shared calendar of people and other resources, and the product menu lists resource scheduling, capacity planning, leave management, equipment management and meeting room booking.

Bookings can be tentative, repeating, spread across several resources or entered as total hours, and the system detects clashes and allows elastic overtime. The Grasshopper plan covers unlimited projects and clients, dashboards, filters and calendar sync. Blackbelt adds timesheets, customisable reports, project milestones, rates and budgets. Master adds an approval workflow, single sign-on, unlimited activity history and phone support, and Enterprise adds a dedicated customer success manager, rollout support and service level agreements.

Resource Guru states SOC 2 Type II and GDPR compliance, offers an API with webhooks and lists AI integrations through MCP. A free trial requires no credit card.

Runn describes itself as resource management and capacity planning software for teams planning people across technical projects. Its homepage states that more than 53,000 projects, 5.9 million scheduled days and 38,000 people have been planned in it.

Every plan includes scheduling, tentative projects, placeholders, capacity and utilisation charts, skills and tags, project phases and milestones, rate cards, project budgets and planned-versus-actual reporting. Standard adds timesheets, out-of-the-box integrations, an API and up to five custom fields. Advanced adds workstreams, unlimited custom fields and reports, custom insights dashboards, resource requests, SmartMatch AI in beta, workforce insights and SAML single sign-on.

Pricing is based on resource seats rather than users: each person on the planner needs a seat, while users are the people who log in. Runn is SOC 2 certified and publishes an annual report on the state of resource management.

Kantata sells a professional services automation platform, and resource management is one of its core applications. Its resource management page describes centralised staffing and scheduling that takes the future sales pipeline into account, configurable resource recommendations, and the ability to compare several resource plans side by side while seeing how each one affects performance and profit.

A skills inventory aligns people's skills with project demand, highlights skill gaps before they affect projects, and identifies development opportunities for employees. Kantata also manages what it calls the talent network: external partners and contractors can be added with their own roles, skills, calendars, cost rates and availability, so staffing decisions can draw on both internal and external people.

Because resourcing sits in the same system as projects, time, expenses and revenue forecasting, the platform suits firms that measure utilisation and margin together. Kantata cites customer results from Finastra, Accedo and Cornerstone, and advertises more than 1,200 prebuilt connectors.

Resource Flow is Milient's resource management product. The hubplanner.com address now redirects to Milient's resource management page, and product images on that page still carry Hub Planner labels. Milient also sells project management, time management and knowledge management products, with separate pricing for each.

Milient describes Resource Flow as one view of availability, workload and project demand, so that managers can allocate the right people to the right work instead of switching between spreadsheets and calendars. The connected view covers availability, workload, skills, project timelines and time off, with a capacity planner and a report builder.

Plug & Play covers the resource scheduler with unlimited projects. Premium adds timesheets and approval, skills matching with custom fields, resource requesting and round-the-clock support. Business Leader adds multi-factor authentication, Capacity Finder and smart schedules for large teams with big capacity requirements. Milient publishes industry pages for architects, engineers, IT consultancies, IT departments and professional services firms.

Mosaic markets itself as project and resource planning, management and forecasting with AI. Its homepage argues that planning around the real capacity of people is the leverage point for stable schedules, higher utilisation and profitability.

The product covers three areas. Project planning and budget management handles timelines, team assignments and budget tracking. Resource and capacity planning shows workload and availability, balances teams and flags overload before it happens. The third is Chello, an AI assistant that monitors projects, workload and deadlines across systems, meetings and spreadsheets, chases missing information and issues daily, weekly and monthly digests on what changed and where risk is building.

The Starter tier includes task management, portfolios, time tracking and timesheets, and project and resource planning with mobile apps. Professional adds basic integrations, time budget tracking, workload, utilisation, budget and variance reports, and shareable dashboards. Enterprise adds hiring and forecasting reports, custom integrations, custom project fields and premium support.

SAVIOM sells resource management software for medium-to-large organisations, alongside workforce management, professional services automation and project portfolio management products. Its resource management page cites more than 25 years of resource management work and customers in more than 50 countries.

The product is organised around the resource lifecycle. Forecasting covers confirmed and probability-weighted demand, capacity and availability, role and skills demand, bench and utilisation, and cost, revenue and margin. Capacity planning compares demand with capacity, identifies gaps and surpluses and runs what-if scenarios for hiring. Scheduling matches people on skills, availability, workload and cost, with resource requests, allocation workflows, conflict detection and drag-and-drop timelines. Utilisation tools identify idle capacity and overloaded staff, and financial planning shows the margin effect of allocation decisions.

SAVIOM also offers solutions for training, asset and equipment scheduling, and industry pages for audit and accounting, construction, engineering, IT services and professional services.

eResource Scheduler, often shortened to eRS, is resource scheduling software for project-driven firms. Its homepage targets engineering, consulting, accounting, architecture and professional services organisations of 100 to 5,000 people and states that it is used by more than 850 enterprises in over 29 countries.

The core Scheduling module provides a drag-and-drop Gantt schedule, multiple working calendars, custom resource and project types, role-based permissions, a colour-coded heat map, utilisation and availability reports and an open REST API. Scheduling Plus adds resource requests with suggestions and match scores, gap reporting between requests and assignments, multi-time-zone support, capacity forecasting and calendar integration. Timesheets captures actual effort with approvals and planned-versus-actual reports, and Financial adds resource, role and project rates with financial reporting.

eRS states SOC 2, ISO 27001 and GDPR compliance, and says every plan includes a personalised account manager and training for administrators. A 30-day trial needs no credit card.

Teamdeck is resource scheduling, time tracking and leave management software aimed at creative agencies, software houses, product teams and finance and operations teams. Its resource calendar lists every employee with their allocated projects and shows current, past and future workload, and the product handles full-time staff, virtual teams and freelancers.

Features include calendar bookings, hourly availability, utilisation, timesheets with tags, billable time, vacation and time off, custom fields, project milestones and organisational units. Teamdeck offers a mobile app, a web API, a Slack app, a Zapier app and integrations with Google Calendar, Sage HR and Podio.

Pricing depends on seat type rather than feature tier. A Full Member has full app access to plan projects and manage teams, while a Light Member appears on the calendar and in reports and can be scheduled and tracked without logging in. The Enterprise package adds a dedicated account manager, custom integrations, advanced security and audit logs, and priority support under a service level agreement.

Epicflow is a multi-project resource and portfolio management product built for organisations that run many projects at once on shared teams. Its central measure is workload: the output of each resource group compared with its capacity, used to find bottlenecks before they delay projects.

The Growth plan includes automatic real-time project planning, resource capacity planning, resource output and project cost analysis, workload analysis and bottleneck detection, personal and group task lists, project reports and due-date feasibility prediction. A priority-driven Gantt chart, a pipeline view of project milestones, baselines, burn-up graphs and adjustable project risk buffers support planning. Enterprise adds portfolio adjustment based on resource constraints and business value, portfolio performance analysis, AI-driven scenario planning, an AI resource allocation advisor, competence management and unlimited project groups.

Epicflow lists a Jira integration and states that it is penetration tested to British Ministry of Defence standards, used by the Dutch Ministry of Defence and registered with the JOSCAR supplier accreditation scheme for aerospace and defence.