Best Meeting Management Software (2026): Top 9 Compared

Fellow markets itself mainly as an AI meeting assistant, but its plans also include agenda, note and follow-up features. Because its AI note taker also appears in StatWharf's comparison of AI meeting assistants, this entry focuses on the agenda, minutes and follow-up features that place it in meeting management.

Every plan includes collaborative meeting agendas, private notes, public note links, note version history, exporting and multi-calendar sync. Team adds shared notepads, due dates and multiple assignees on action items, guest users and workspace-wide templates. Meeting automations send pre-meeting reminders, flag meetings with no agenda, can cancel them and send post-meeting recaps.

A meeting policy section sets rules across a workspace, including a meeting timer, a meeting cost calculator, no-meeting days, required meeting purpose, finite recurring meetings and a cap of 20 hours of meetings. The AI layer adds summaries, transcription in more than 100 languages, AI action items and a chatbot called Ask Fellow. Fellow integrates with Google Meet, Zoom, Microsoft Teams, Slack, Confluence and Notion and lists SOC 2 Type II and GDPR compliance.

MeetingBooster is a division of MatchWare, a Danish software house founded in 1992 with offices in the United States, United Kingdom, Germany and France. MatchWare is privately held. The product site is available in English, French and German.

The workflow has three steps. An agenda editor builds agendas from customisable templates. A notecard view is used to run the meeting, capture notes and decisions and turn discussion into action items. Minutes are then styled, edited, proofread, published and distributed. Action items carry due dates and priorities, can span several meetings and can sync with task systems such as Microsoft Outlook. Meeting series group recurring board, committee or management meetings so that minutes, decisions and tasks stay in one place, and meeting analytics report on activity.

Deployment is the main difference from most products here. MeetingBooster can run in a shared or dedicated hosted environment on Windows Azure, with compliance programmes listed as ISO 27001, SSAE 16, ISAE 3402, EU Model Clauses and a HIPAA BAA, or it can be installed on premise. The vendor states that it scales from 20 to more than 10,000 users. Case studies on the site include a city council, a manufacturer and a health insurer.

Beenote is a meeting management product with a French and English interface and prices listed in Canadian dollars, euros and US dollars. It sells two editions: Beenote for committees, projects and team meetings, and Beeboard for boards of directors and executive committees. The site also targets associations, nonprofits and childcare centres.

Beenote covers collaborative agendas, real-time collaborative note taking, minutes and reports, electronic signature, task and decision management and two-factor authentication. It integrates with Microsoft 365, so tasks sync with Microsoft To Do and meetings with the Outlook calendar, and with Google Calendar and Google Tasks. A Microsoft Teams integration documents video meetings, and an integration with the Antidote corrector checks agendas and minutes for spelling and grammar.

Beeboard adds features for governance meetings: calendar management, agenda templates with an integrated approval process, resolution management, a confidential secretary mode, personal notes, electronic and early voting, a shared library and Teams and Outlook plugins. The combined package gives an organisation one view of meetings, decisions and follow-ups across boards, committees and project teams. Beenote also publishes free agenda templates and a meeting cost calculator.

MeetingKing is a web application for preparing agendas, writing minutes and managing meeting tasks. Its pricing page argues that the subscription pays for itself through time saved, and the site publishes free agenda and minutes templates, a meeting cost calculator and guides on topics such as Robert's Rules of Order.

The workflow follows three steps. In preparation, participants work together on the agenda and share documents. During the meeting, the organiser writes notes, records decisions and assigns tasks. Afterwards, MeetingKing emails the minutes and tracks tasks in a central interactive task list that sends automatic reminders. A dashboard shows what others are supposed to deliver, and tasks can be exported to many task managers and to a calendar.

A parking lot feature lets the organiser move an off-topic issue to a later meeting without losing it. Managers who cannot attend every meeting can read what was discussed and decided and check whether action items are complete. Past discussions and decisions are searchable. Participants who are not paying users can sign up for a free account to comment and update tasks. Data is sent over SSL, and the vendor describes standard backup procedures.

AgreeDo is a meeting minutes tool run from Munich, Germany, with an interface in English, German, Spanish, Russian and French. The vendor reports more than 45,000 users worldwide, which is a vendor figure.

Before a meeting, all participants can add items, ideas and comments to a shared agenda. During the meeting, the agenda turns into minutes with one click, and the organiser records results, decisions and tasks with due dates. Keyboard shortcuts let a note taker write minutes without using the mouse. Users can start Microsoft Teams, Webex or GoToMeeting sessions from AgreeDo, and an Outlook add-in lets them create minutes and manage agendas from Outlook.

After the meeting, task filters show progress on open items, and automatic reminders go out before due dates. A follow-up meeting can be created from the minutes, and only ongoing tasks move into the new agenda. Premium adds a custom print layout for minutes, advanced search, moderated meetings, export to Excel or CSV and moving or copying items between meetings. To license a team, a customer buys multiple accounts and emails the list of users to support, who upgrade those accounts.

adam.ai describes itself as an intelligent governance ecosystem for boards, committees and executive offices. Its site names ministers, board chairs, committee members, company secretaries, chiefs of staff, general counsels and secretariats among its intended users, and the customer logos shown include ADNOC and KAFD. In January 2026 the company announced an AI-powered governance platform, and the site is now organised into meeting operations, governance foundations and executive intelligence.

The meeting operations module covers the full meeting cycle. Secretariats build structured agendas with timings, owners and decision points. Board packs are published as a single source of pre-reads, with consistent versions, annotations and last-minute updates. During the meeting, the system records resolutions, votes and the reasons behind them in a format built for governance.

After the meeting, actions are assigned to owners with deadlines and tracked to completion without manual chasing. Each decision is linked to its context, contributors and outcome, and committee continuity carries context across meeting cycles so institutional memory is kept. Access is controlled by role and committee for confidentiality and audit. Board members can see what changed, what is pending and what needs their approval. The site also offers a trust centre covering security and privacy.

eScribe was founded in Canada by Robert Treumann. In August 2021 Passageways, the parent company of the board portal OnBoard, acquired eSCRIBE Software Ltd. eScribe is still sold under its own name and website for public sector meetings, while OnBoard serves boards and appears in StatWharf's board portal comparisons.

The product aims to replace the separate tools that clerks often use: a word processor for drafting reports, email for routing, a shared drive for storage and separate vendors for publishing and video streaming. Staff reports move through approval workflows, then into agendas and meeting packets. During the meeting the system records motions, votes and public comment.

eScribe now pairs agenda management with AI-drafted minutes. The vendor states that the official record is ready for review minutes after adjournment. Published agendas, minutes and video are available to residents. The site cites clerks in cities including Gainesville and Thorold, and the vendor says hundreds of city clerks across the US and Canada use it. The acquisition announcement described eScribe as compliant with US and Canadian disability laws and WCAG 2.0.

CivicPlus is a Kansas-based provider of software for local government. It entered agenda and meeting management in October 2017 by acquiring BoardSync and launching the product as CivicClerk. In 2021 it acquired Municipal Code Corporation (Municode), the largest US codifier of local laws, which also sold agenda and meeting management. The product is now marketed as CivicPlus Agenda and Meeting Management.

The product page splits the meeting into four stages. Before the meeting, staff create agenda items and packets with automated workflows. During the meeting, clerks use live meeting management with agenda-to-minutes workflows, bookmarking, voting and public engagement tools. After the meeting, the system publishes content, tracks tasks and sends legislation for codification. Live and on-demand video carries closed captioning described as ADA-aligned.

CivicPlus reports that it serves 1,500 clerk customers, that about 900,000 agendas are created in the product each year, and that customers report an average 50% reduction in manual agenda creation time. These are vendor figures. The 2020 release of CivicClerk 8 was hosted on Microsoft Azure, according to the release announcement.

Granicus sells software to government and says it has served clerks since 1999. Its agenda and meeting management line includes several products: Agenda PE (Peak Agenda Management), Agenda OE (OneMeeting Agenda Management) and Agenda LE (Legistar Agenda Management), with Swagit for partially and fully managed meeting video. The range lets a small town and a large city choose different tools from the same vendor.

The products automate agenda creation, approvals and minutes, so several contributors can work on items with tracked versions. Council members can read and annotate meeting materials on mobile devices. The public gets a searchable portal with agendas, minutes and live or on-demand video. Customer stories on the page come from AC Transit, Bald Head Island in North Carolina and the city of Oakland.

Accessibility is a stated focus, with ADA-compliant templates, closed captioning, translation and transcription services. Add-ons include indexed minutes and video, boards and commissions management, virtual public comment, email agenda distribution and public records request management. Granicus states that its meeting solutions can increase public engagement in the legislative process by as much as 250%, which is a vendor claim.